Job Title

Special Events Manager

Job Title: Special Events Manager
Department: Special Events
Starting Salary: Negotiable, based on experience

Cashman & Associates, an award-winning full service communications and marketing firm, is seeking a full time special events manager for its headquarters in Philadelphia, PA. If you are enthusiastic, creative, marketing-minded and have an eye for detail, we would love to hear from you!  


  • Must have a minimum 3-5 years of demonstrated special event planning experience with a portfolio of managing a range of lifestyle-focused events varying in scale from 100 to 100,000 guests.
  • Bachelor’s degree in Marketing, Communications or related field.

Knowledge, Skills, Abilities:

  • Must have a proven track record of success in all facets of special event management, from conception and planning to final execution.
  • Must showcase an all-encompassing understanding of consumer/lifestyle marketing and the role that experiential event marketing plays in the industry
  • Excellent organizational and interpersonal skills.
  • Detail-oriented and able to handle multiple projects simultaneously.
  • Strong written and verbal communication skills; copywriting experience a plus.
  • Must be a proactive thinker who is flexible and reliable.
  • Must have experience managing full time support staff, as well as day/night-of event staff.
  • Experience working with a variety of budgets, large and small.
  • Must showcase creativity and ability to create unique experiences for a variety of clients/brands in the lifestyle industry.
  • Ability to work independently as well as in a team environment.
  • Must be able to work evenings, weekends and travel as events require.
  • Prior experience with brand activations and community relations a plus.
  • Prior experience in public relations a plus.


Special Events Responsibilities:

  • Communicate with clients to ascertain their precise event requirements & goals.
  • Meet with the Special Events team members weekly to ensure all deadlines and expectations are met.
  • Direct graphic design on the overall look & feel of event materials including: invitations, postcards, posters, brochures, program books etc. Approve, and sometimes draft, copy for these materials.
  • Create detailed events documents (e.g. timelines, venues, suppliers, staffing and budgets).
  • Coordinate and facilitate cross-promotional opportunities for clients.
  • Coordinate & manage event vendors, i.e. venue, caterer, decor, entertainment, photographer, A/V.
  • Manage vendor relations; participate in introductory meetings to build new relationships and partnerships.
  • Manage & communicate event budgets with clients.
  • Strategize room layouts and floor plans.
  • Approve time and action documents for a cohesive understanding of the event timeline.
  • Communicate with the events team of staffing requirements. Assist in staff briefings prior to the events.
  • Manage client and vendor queries on the day of the event, oversee troubleshooting.
  • Ensure that setup, dismantling and removal of event components are planned and managed properly.
  • Contribute post-event evaluation reports (i.e. event recaps, event recap books, thank you letters and monthly reports) for retainer clients.
  • Create guest lists for invitation mailings based on target audience and attendance goals.
  • Assist in direct follow up to invited guests to ensure attendance goals are met.
  • Visit potential event venues in the area to stay relevant in locations for upcoming events.
  • Solicit sponsors for events to secure both in-kind and cash donations.
  • Solicit and coordinate silent auction & gift bag items for events.
  • Maintain agency’s events’ supplies and replenish when needed.
  • Research other events in the area and consult clients on dates to avoid.
  • Contribute to the agency’s social media platforms and partake in strategy development and tactical execution.


Company Responsibilities:

  • Consult on the agency’s new business opportunities as it relates to special events.
  • Contribute names, addresses and emails to the agency’s database to attract new audiences and grow the agency’s reach.
  • Attend new business meetings and calls as they relate to special events.
  • Research new & existing companies in the area and target desired clients.
  • Actively pursue new business and facilitate introductory meetings.
  • Consult & assist in the creation of proposals for agency bids to showcase the company’s Special Events background and expertise
  • Produce annual reports with special events revenue projections & goals.
  • Produce end of the year reports to show department revenue & profit.
  • Submit bi-weekly expense reports and client billings.


Salary, Employee Development, Employee Incentives and Perks:

  • Hybrid environment
  • After the first ninety (90) days of employment, a full benefits package will be offered, which includes, but is not limited to:
    • 100% health, vision, and dental insurance coverage 
    • 401k, eligible after one (1) year of employment
    • 15+ days of paid time off (PTO), plus at least 10 additional paid holidays
    • Flex and comp time, when appropriate
    • Cell phone reimbursement
  • Yearly cost-of-living salary increase of up to 7%, based on performance  
  • Opportunities for commission and bonuses, based on performance
  • Professional development growth plan after one (1) year of employment
  • Opportunities for employer-paid continued education
  • Quarterly staff team building activities
  • Summer Fridays
  • Various lifestyle perks

To apply, please email your resume, cover letter and salary requirements to No phone calls, please.


Application Form

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